AI Automation
for Philadelphia Law Firms.
We build AI intake, phone systems, and case automation for law firms, then run them month to month. Philadelphia is well within reach and everything is built around how your firm already works, including the way the First Judicial District actually handles a filing.
The consult: one hour with the team, not a salesperson. You leave with a real number. The $250 comes off your build if you move forward. You pick your time right after checkout.
What We Build
Built for Philadelphia firms.
How Philadelphia files
Built around how Philadelphia firms actually file.
Philadelphia is the First Judicial District, and it runs its own e-filing system rather than the statewide one. Civil matters in the Court of Common Pleas go through the First Judicial District's Civil Electronic Filing System, and filings land with the Office of Judicial Records, which is what Philadelphia calls the office other Pennsylvania counties call the Prothonotary. Civil e-filing has been mandatory since January 5, 2009 under Philadelphia Civil Rule 205.4, and counsel need an issued User Name, Password and PIN before they can file at all. Orphans' Court is a separate system with its own rules and its own earlier start date, so treat the two as different workflows. The system takes submissions around the clock, but papers are only reviewed during normal court hours, and a paper that gets refused is treated as never filed.
So the clock that matters in Philadelphia is not the submission timestamp, it is the acceptance. Everything we build around a deadline is built to that second clock rather than the first.
Our work is remote, so we can build for a firm in Philadelphia County or out in Montgomery, Bucks, Delaware and Chester without being down the street. Plenty of Philadelphia firms also carry matters across the river in Camden, Burlington and Gloucester, and what we build is set up for a caseload that does not stop at the county line.
One thing to be clear about. Nothing we build files anything with a court. It carries the work up to the point where a decision has to be made, then puts it in front of a person to make it. A lawyer approves and a lawyer files. The software makes sure nothing reaches that point late or half finished.
Filing details above are from First Judicial District of Pennsylvania, Civil Trial Division Compiled Rules. Court rules change, so confirm anything that affects a deadline. We build software, we are not your lawyers.
What this means for a Philadelphia firm
Three things that are true here.
The system never sleeps, the clerk does
Filings are accepted around the clock except during maintenance, but reviewed only during court hours. The practical effect is that a submission and a filing are two different events with two different times, and only one of them is the one a court cares about.
No fee, no filing date
A paper submitted without the required filing fee is treated as filed on the date payment was received, and can be refused outright. Payment authorization is part of the deadline in Philadelphia, which puts it in the pre-filing checklist rather than the accounting queue.
Your login is your signature
In the Civil Trial Division the issued User Name, Password and PIN count as the filing party's signature, and any verification signed by someone other than the filer has to be scanned and attached at submission. That makes chasing the client's signed verification an intake job, and it makes a shared login a real problem.
What you would be getting
Intake that answers the phone, opens the file and drafts the letter. Case documents read and summarized with a citation on every fact. All of it built on Clio, Lawmatics and Microsoft 365, running at firms today.
How It Works
From first call to live system.
The Consult
We learn the firm, what is manual today, and what you want to stop doing. No pitch. The consult is $250 and it comes off your build if you move forward.
We Build It
Everything is custom, built around your matters, your intake, and the tools you already pay for. We handle the technical work.
We Manage It
After launch we monitor it, improve it, and keep building as the firm grows. Your systems change when you do.
FAQ
Philadelphia, PA, answered.
Do you work with Philadelphia law firms specifically?
We build for law firms and the work is remote, so Philadelphia is well within reach. We will be straight with you: our deepest law firm work so far has been in New Jersey and Indiana, not Philadelphia. What comes with that is a system already shaped around Common Pleas practice rather than a vendor learning your court on your time.
Does this work with Clio?
Yes. We build directly against Clio Manage and Clio Grow, so a signed client can open a matter, get a folder, and start a billing record without anyone retyping anything. We also work with Lawmatics and with firms who use neither.
Will an AI be talking to my clients?
Only where you want it to. The most common first step is the phone, because a missed call is a lost case. The AI answers, takes the intake, and hands off. Anything that leaves the firm in writing is built to wait for a person to approve it.
Is my client information safe?
Your data stays in your systems. We build inside the tools you already pay for rather than copying your files somewhere new, and everything runs with approval gates and audit logs. We are not a law firm and we do not give legal advice, so your confidentiality obligations stay yours to direct and we build to whatever line you draw.
How long does it take and what does it cost?
Most builds go live in 2 to 4 weeks. Bigger multi-system builds run 4 to 8 weeks. Every build is custom, so the price depends on scope. The consult is $250 and it comes off your build if you move forward. You leave that call with a real number.
Start here.
Tell us about your firm.
Hank will text you back within 30 minutes. We will ask what is slowing the firm down, then tell you exactly what we would build.
Built by the team behind AI systems running inside law firms today, led by an engineer with 30 years of enterprise automation.