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TRANSFORM YOUR FITNESS BUSINESS

Automation For Fitness Businesses

SaveYa Tech helps fitness businesses run smarter with AI that turns more trials into members, keeps clients engaged, and gives owners more time to focus on growth.

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SaveYa Tech

Built to help fitness businesses grow with AI that never misses a lead and keeps members engaged for life.

YOUR AI-POWERED FITNESS SYSTEM

Transform your gym, studio, or fitness club with AI that never sleeps, converting leads, booking classes, retaining members, and growing revenue 24/7.

Lead Conversion

AI converts every inquiry into a booked trial or tour within minutes, 24/7.

Member Engagement

Keep members motivated with personalized check-ins, goal tracking, and accountability.

Class Optimization

Fill every class with smart booking, waitlist management, and automated reminders.

Billing & Retention

Handle failed payments, freezes, and win-backs automatically to maximize revenue.

Personal Training

Match members with trainers and fill PT schedules without manual coordination.

Challenge Management

Run automated fitness challenges that drive engagement and community.

BUILD YOUR FITNESS COMMAND CENTER

Create a system that manages every member journey from first inquiry to lifetime fitness partner.

Step 1: Organize Your Members for Growth +

Our platform sets up your entire member database automatically. It keeps track of leads, active and past members, class schedules, PT sessions, and even equipment maintenance. You'll see key insights like:

Which trials are ready to convert
Which members might be at risk of leaving
Who's most engaged in your programs
Lifetime value and referral activity

That way, you always know where to focus for growth and retention, while we handle the data in the background.

Step 2: Views That Maximize Your Business +

Our platform gives you ready-to-use views that show you exactly what matters most for growth and retention. Instead of digging through spreadsheets, you'll have instant clarity with:

Hot Leads – Instantly see new inquiries so no opportunities slip away
At-Risk Members – Identify clients who are visiting less often and re-engage them before they cancel
Today's Schedule – A clear daily view of classes, PT sessions, and tours to keep operations running smoothly
Trial Conversions – Track each trial member's journey so you know exactly when they're ready to sign up
Revenue Insights – Monitor monthly recurring revenue, churn, and growth in real time
Class Utilization – Spot which classes are packed and which need a boost to maximize attendance

Pro Strategy: Target win-back opportunities by reaching out to members who cancelled 3 to 6 months ago with personalized offers to bring them back.

Step 3: Automations That Grow Your Gym +

Our platform runs proven automations in the background so you never miss a chance to convert, retain, or re-engage members. Every lead and member gets the right message at the right time without adding extra work for you.

Key Automations:

New Lead Follow-Up – Instant call or text to book a trial within minutes
Trial Nurture – Automated welcome sequence that guides new trials and sets clear expectations
Trial Conversion – Timely membership offers that turn trials into paying members
Engagement Boost – Friendly check-in messages when someone has not visited in 7 days
Payment Recovery – Automatic retries and notifications for failed payments
Smart Scheduling – Waitlist management and reminders when classes are full

Proven Impact: Fitness businesses using these automations achieve up to 65 percent trial-to-member conversion compared to an industry average of 20 percent. They also reduce churn by 40 percent and generate more than 75,000 dollars in additional annual revenue from retention.

5 Automations That Transform Your Fitness Business

From filling classes to keeping members engaged, these tools are built to maximize your growth and profitability.

1. Trial Conversion Maximizer +

What it does:

Turns trials into paying members at industry-leading rates by sending the right follow-ups automatically. Our clients see trial-to-member conversion rates of 65 percent or higher compared to the industry average of 20 percent.

How it works with SaveYa Tech:

Lead captured → Our AI receptionist instantly calls and texts within 5 minutes to lock in a trial
Trial booked → Automatic welcome email with directions, what to bring, and instructor intro
Day before → Excitement message that builds anticipation and reduces no-shows
Post-workout → Personalized "How was it?" text within the first hour
Day 2 → Tailored class recommendations based on the member's goals
Day 5 → Limited-time membership offer delivered with urgency
Day 7 → Final chance message with special bonuses

Example follow-ups:

Hour 1: "Hey [Name], how did you feel after your workout?"
Day 2: "Great job yesterday. Here are 3 classes that match your goals…"
Day 5: "Your trial ends soon. Lock in founding member rates and save $20 per month."
Day 7: "Last chance to join. Get a free PT session plus a member welcome gift when you sign up today."

2. Member Retention Machine +

What it does:

Automatically spots members who may be slipping away and re-engages them before they cancel. Fitness businesses using this system see up to 40 percent lower churn.

How it works with SaveYa Tech:

No visit in 7 days → Automated friendly check-in with a personalized class suggestion
No visit in 14 days → SaveYa flags the member for a quick personal call from the manager
Declining frequency → Automatic offer for a free PT session or class credit to reignite motivation
Birthday or membership anniversary → Special workout invite and celebratory message with a gift
Goal milestone hit → AI-driven recognition message plus next-goal setting to keep momentum high
Payment issue → Discreet automated notification with a simple link to resolve billing

3. Class Fill Rate Maximizer +

What it does:

Keeps your classes running at 90 percent or higher capacity by automatically managing bookings, predicting attendance, and promoting the right sessions to the right members.

How it works with SaveYa Tech:

Class at 50% capacity (24 hours out) → Automated push to likely attendees to fill spots
Class full → Instant waitlist creation and smart notifications when a spot opens
No-show prediction → AI anticipates likely absences and allows intelligent overbooking
Cancellation detected → Immediate notification to waitlisted members to backfill the spot
Consistently low attendance → SaveYa highlights trends and recommends schedule adjustments
New class launch → Targeted invites sent to members most likely to attend based on interests

4. Personal Training Revenue Booster +

What it does:

Grows personal training revenue by an average of 35 percent with automated matching, timely upsells, and smarter scheduling.

How it works with SaveYa Tech:

New member joined → Automatic PT consultation offer sent within the first week
Goals identified → AI matches the member with the trainer best suited to their needs
Package ending → SaveYa delivers a renewal offer with a bonus session to encourage re-signs
Missed session → Automated rescheduling options sent instantly so no revenue is lost
Progress milestone reached → Personalized celebration message plus an upsell to a larger package
Trainer availability → Empty slots are automatically promoted to members most likely to book

5. Community Challenge Creator +

What it does:

Launches and manages automated fitness challenges that drive engagement, boost retention, and generate new member referrals.

How it works with SaveYa Tech:

Challenge launch → Automatic announcement and sign-up page to capture participants
Daily motivation → Timely tips, workouts, and nutrition reminders to keep momentum high
Progress tracking → Automated check-ins that make members feel supported and accountable
Leaderboard updates → Real-time updates that fuel healthy competition
Milestone rewards → Digital badges or prizes sent automatically as members hit goals
Challenge completion → Certificates and personalized invites to the next challenge

Proven Impact: Fitness businesses running monthly challenges see up to 25 percent higher retention and 40 percent more referrals. SaveYa Tech handles the setup and automation so you can focus on building community.

24/7 AI RECEPTIONIST FOR FITNESS

Your AI receptionist that never takes a day off, converting leads, booking trials, and handling member questions around the clock.

SETTING UP YOUR FITNESS AI RECEPTIONIST +

SaveYa Tech's Fitness AI Setup:

Voice Personality – Energetic, motivating fitness coach tone
Fitness Knowledge – All classes, programs, and membership options
Objection Handling – Price, time, intimidation responses
Booking Power – Direct calendar integration for instant trial scheduling
Follow-up Sequences – Never let a lead go cold

Proven Fitness Conversation Examples:

                        Inbound Lead Response:

                        "Hey! Thanks for calling [Gym Name]! This is Sarah. I'm excited you're ready to start your fitness journey! What got you interested in checking us out?"

                        Trial Booking:

                        "Based on your goals, I'd love to get you in for a free trial! We have [Class] tomorrow at [Time] or [Class] on [Day] at [Time]. Both would be perfect for you. Which works better?"

                        Price Objection:

                        "I totally get it! That's why we have options starting at just $X. Plus, think about it – that's less than a coffee a day to completely transform your health!"

                        Booking Confirmation:

                        "Awesome! I've got you booked for [Day] at [Time]. You're going to love it! I'm texting you now with what to bring and where to park. Can't wait to see you crush it!"

ADVANCED FITNESS AI APPLICATIONS +

Revenue-Maximizing Applications:

24/7 Sales Machine – Never miss another lead inquiry
Trial No-Show Recovery – Rebook immediately with alternative times
Member Check-ins – Prevent cancellations with proactive outreach
PT Sales Calls – Fill trainer schedules with targeted offers
Class Reminder Calls – Boost attendance with friendly reminders
Win-Back Campaigns – Recover lost members with special offers

Stop losing leads! SaveYa Tech has built voice AI for fitness businesses that converts 3x more trials than traditional methods. Demo Line: 617-329-4199 to hear our AI in action (plumbing example – fitness version coming soon).

Your Fitness Tech Arsenal

Build your competitive edge with a system that runs your fitness business automatically, custom built, fully managed, and available 24/7.

How Pricing Works

One-Time Setup Fee: Typically $1,000 to $3,000, but can be more or less depending on the specifics and complexity of your project. This covers the custom buildout of your AI receptionist, automations, and integrations.
Usage-Based Monthly Fee: Between $1.36 and $2.50 per minute per automation. The more minutes you use, the lower your per-minute rate becomes. Every gym captures more revenue than they spend.
Free Consultation: We identify where your business is losing money such as missed calls, low trial conversions, high churn, or empty classes, and show you exactly how automation fixes it.

Common Options for Your Arsenal

These are some popular choices. Not all are required, and we can build custom solutions for your specific needs. Just ask!

AI Receptionist – Answers every call instantly, books trials, and handles FAQs.
Lead Conversion Automations – Turns new inquiries into members within 5 minutes.
Retention Guard – Spots at-risk members and re-engages them before they cancel.
Class Booking Optimizer – Keeps your classes filled with smart scheduling and waitlist management.
Billing and Revenue Protection – Automated payment recovery, renewals, and win-backs.
Community Engagement Tools – Challenges, member spotlights, referral programs, and more.

Website Widgets That Drive Growth

Fitness Goal Calculator

AI-powered assessment that gives visitors a personalized plan and books them into a trial.

Class Finder Bot

Matches visitors with the perfect classes and secures their spot instantly.

Virtual Tour Guide

Interactive walkthrough of your facility that highlights amenities and converts browsers into members.

Your 6 to 8 Week Transformation

Follow this proven roadmap to build a fitness business that runs itself and never stops growing.

Weeks 1 to 2: Foundation & Quick Wins

Audit your current lead response and conversion process
Deploy AI to respond to every inquiry within 5 minutes, 24/7
Centralize member management in an organized system
Launch automated trial follow-up to boost conversions
Start tracking the metrics that matter most for growth

Weeks 3 to 4: Member Experience Upgrade

Build automated engagement flows to keep members motivated
Deploy retention monitoring that spots at-risk clients early
Set up class booking optimization for fuller classes
Launch PT booking automation to fill trainer schedules
Create success sequences that celebrate milestones and goals

Weeks 5 to 6: Revenue Maximization

Implement automated billing recovery to reduce failed payments
Launch win-back campaigns to re-engage cancelled members
Deploy upsell and cross-sell flows that increase revenue per client
Set up a referral program that rewards member advocacy
Create a challenge framework to boost engagement and referrals

Weeks 7 to 8: Scale & Optimize

Fine-tune AI responses for even better conversions
Analyze key performance metrics and adjust strategies
Train staff to seamlessly use new systems
Document processes for long-term efficiency
Develop a plan to expand programs and scale growth

Ready to Transform Your Fitness Business?

Start building your AI-powered fitness system today.

Your Transformation Checklist:

This Week's Actions:

☐ Calculate missed lead revenue
☐ Audit trial conversion rate
☐ Set up AI lead response
☐ Launch trial follow-up sequence

Resources Needed:

☐ Class descriptions and schedules
☐ Membership options and pricing
☐ Common objections and responses
☐ Success stories and testimonials

EVERY MISSED CALL = $2,400 IN LOST LIFETIME VALUE

Let SaveYa Tech build your 24/7 AI sales machine.

BOOK FREE CONSULTATION CALL DEMO: 617-329-4199