Never Miss Another New Patient Call.
Turn Every Ring Into Revenue

SaveYa Tech builds your complete patient management system:

• Patient Records - Complete history, treatment plans, and communication logs
• Appointment Management - Scheduling, confirmations, and attendance tracking
• Treatment Tracking - Proposed care, acceptance rates, and follow-up status
• Insurance Management - Benefits verification, claims status, and coverage details
• Recall System - Automated hygiene reminders and treatment follow-ups
• Communication History - Every call, text, and email automatically logged

What You Get: SaveYa Tech builds and maintains your complete patient management system that tracks every interaction, automatically schedules follow-ups, and keeps your practice organized without any technical work on your end.

SaveYa Tech creates custom views that maximize your practice growth:

1. Daily Schedule Overview - Complete appointment details with patient information
2. Treatment Opportunities - Unscheduled treatments ranked by value and urgency
3. Recall Priority List - Patients due for hygiene appointments and cleanings
4. New Patient Pipeline - Track inquiries from first call to appointment completion
5. Revenue Analytics - Real-time production tracking and performance metrics
6. Insurance Status Board - Claims processing and benefit verification progress

Smart Strategy: We build a priority list of patients who accept same-day appointments, so every cancellation gets filled immediately.

SaveYa Tech builds automations that work around the clock:

• New patient calls automatically answered and appointments booked within minutes
• Appointment confirmations and insurance verification handled before arrival
• Cancellation notifications instantly sent to backup patient lists
• Treatment plan follow-ups with financing options and scheduling links
• Review requests sent automatically after positive patient experiences
• Recall campaigns triggered based on individual patient schedules

How SaveYa Tech captures every opportunity:

Our AI receptionist answers every call instantly and converts inquiries into scheduled appointments using proven conversation flows.

The Patient Journey:

1. AI answers immediately: "Thank you for calling [Practice]. I'd love to help you schedule your first visit!"
2. Gathers chief concern and insurance information naturally
3. Checks real-time availability in new patient appointment blocks
4. Books appointments with appropriate time for comprehensive exams
5. Sends welcome packet with forms and detailed directions
6. Delivers confirmation texts with doctor information and expectations
7. Begins insurance verification process automatically

SaveYa Tech handles everything:

We create natural conversation flows that make patients feel welcomed and cared for from the moment they call. Our AI knows exactly what questions to ask, how to handle concerns, and when to book appointments for optimal results.

What it does:

Reduces no-shows by 40% through intelligent reminders and easy rescheduling options.

Confirmation Sequence:

• 1 Week Before: Email with appointment details and pre-visit instructions
• 3 Days Before: Text confirmation request with 1-click options
• 1 Day Before: Call for high-value appointments
• Morning Of: Final reminder with parking/arrival tips
• If No Confirmation: Automatic reach out to fill spot
• Smart Rescheduling: Easy options if they need to change

What it does:

Keeps your hygiene schedule full by automatically reaching out to due and overdue patients.

Recall Campaign Flow:

1. 30 days before due: "Time to schedule your cleaning!"
2. Due date: Multiple channel outreach (call, text, email)
3. 30 days overdue: Emphasize health importance
4. 60 days overdue: Special incentive offer
5. 90 days overdue: "We miss you" personal message
6. Ongoing: Quarterly check-ins until reactivated

What it does:

Increases case acceptance by 25% through education, financing options, and timely follow-up.

Treatment Conversion Strategy:

• Same day: Email treatment summary with visuals
• Day 2: "Any questions about your treatment plan?"
• Day 5: Financing options and payment plans
• Day 10: Limited-time scheduling incentive
• Day 20: Alternative treatment options if needed
• Monthly: Check-in until scheduled or declined

What it does:

Automatically generates positive reviews while catching unhappy patients before they post publicly.

Review Generation System:

• 2 hours post-visit: "How was your visit today?"
• If 5 stars → Direct to Google Reviews
• If less → Internal feedback form + manager alert
• Follow-up in 2 days if no response
• Thank you message after review posted
• Monthly report on review performance

Purpose:

Handles all inbound calls with the warmth and knowledge of your best team member.

Core Capabilities:

• Answers with practice-specific greeting
• Books new patient appointments
• Handles emergency triage professionally
• Reschedules existing appointments
• Provides post-op instructions
• Answers insurance and payment questions

Complete Setup and Training:

SaveYa Tech handles all the technical work. We configure everything to work perfectly with your existing systems, train the AI on your specific practice needs, and ensure HIPAA compliance. You just answer calls knowing every patient gets excellent service.

Purpose:

Automates insurance verification and helps patients understand their benefits.

Verification Excellence:

• Automatic eligibility checks
• Benefit breakdown explanations
• Coverage maximization strategies
• Pre-authorization assistance
• Year-end benefit reminders
• Claims status updates

Purpose:

Keeps your schedule full by managing confirmations, cancellations, and filling gaps.

Schedule Optimization:

• Smart confirmation sequences
• Cancellation list management
• Same-day opening notifications
• Appointment prep reminders
• Wait list coordination
• Schedule efficiency analysis

Purpose:

Helps patients understand treatment options and moves them toward acceptance.

Treatment Success Features:

• Treatment plan explanations
• Financing option presentations
• Benefit coordination
• Phased treatment planning
• Question answering 24/7
• Urgency creation for needed care

Purpose:

Keeps patients engaged with your practice through consistent, valuable communication.

Retention Strategies:

• Birthday greetings and special offers
• Oral health tips and education
• Family member reminders
• Referral program management
• Reactivation campaigns
• Practice news and updates

SaveYa Tech builds your complete dental phone system:

1. Voice Design - Professional, warm, and caring tone that matches your practice
2. Practice Integration - Complete knowledge of services, doctors, insurance, and policies
3. HIPAA Security - Full compliance for secure patient information handling
4. Emergency Handling - Smart pain assessment and same-day appointment protocols
5. Live Scheduling - Real-time calendar integration by procedure and provider

Professional Patient Conversations:

SaveYa Tech creates conversation flows that feel natural and caring. Our AI knows how to welcome new patients, handle emergency situations professionally, confirm appointments with all necessary details, and manage insurance questions without any confusion. Every interaction reflects your practice's values and quality of care.

Practice-Growing Voice AI Uses:

• After-Hours Coverage - Capture new patients 24/7
• Recall Campaigns - Personal calls for overdue cleanings
• Cancellation Filling - Call ASAP list immediately
• Treatment Follow-up - Check on big cases post-op
• Insurance Season - "Use it or lose it" benefit calls
• Referral Requests - Happy patient outreach